# Sending emails

If you are a group coordinator, we strongly advise you not to use Protonmail to email a bunch of people, except if you need end-to-end encryption (eg. for discussing a planned action).

All local groups and XR Belgium working groups have credentials to Mailtrain. This is a self-hosted newsletter application, similar to Mailchimp in the way that it allows to email lists of subscribers.

## Lists

![](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKD4-fF5PwWqnKINiZ%2F1.png?alt=media\&token=7b4464a9-97c3-429b-8c14-92dea8939d72)

The *Rebels* list is synchronized with the Rebels Manager.

* A subscription is created when a rebel signs up to your local group, either from the website or manually added by a coordinator
* A subscription is updated when the rebel email address is updated on the Rebels Manager
* A subscription is deleted when a rebel is deleted on the Rebels Manager

{% hint style="info" %}
Please **don't** edit the list config for now.
{% endhint %}

You may create other lists. In the future, we may have synchronized lists for all working groups.

### Specifying test emails

This is useful to send test emails to yourself. Find your subscription is the Subscribers list, click the *Edit* icon and check the *Test user?* box.

![](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKD7v0L2Q4HxSYGhPq%2F2.png?alt=media\&token=b6b3c8ce-a6fc-4194-91f0-8d334bae6211)

Then click the *Save and leave* button.

## Campaigns

This is where you go to send an email to your list.

![Create Campaign > Regular](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKDBpuaRykKIXo2Woy%2F3.png?alt=media\&token=682e44a0-84b3-4b16-9481-987bc3a71ef4)

![Campaign setup](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKDHWf0IXrCXw2rBsy%2F4.png?alt=media\&token=72f1bafc-cc40-4203-acb7-a0edd209eeb5)

![Edit content](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKDMM31uRYwzy7hTdV%2F5.png?alt=media\&token=f1847e37-11f5-4de7-bcb2-5cfd9d7cad29)

![You may send a test email](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKDQigwjgqegy795dg%2F6.png?alt=media\&token=f21a40a6-10c1-4a2c-93be-16e9909f3856)

Then click the *Save and go to status* button. Your email has not been sent yet.

![You may also delivered it later](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKDVOxWBOXDtfVbWyq%2F7.png?alt=media\&token=bfbb071d-9a15-495d-9f25-1bdce83af14f)

You can yet get a preview of your email, send a new test email and finally *Send* it.

![](https://1032176466-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-Lo-qKbCjGrue2bBCEAl%2F-LoKD-bZtstQ9irfgzNz%2F-LoKDbUxdAiD7a9aFYCi%2F8.png?alt=media\&token=ee535fce-3703-446b-874b-b56d0fe4dc64)

Congrats! 🎉

{% hint style="info" %}
Mailtrain 2 is brand new and **your feedback is valuable**. Please get in touch with the Support team on our [#mailtrain](https://organise.earth/xrbelgium/channels/mailtrain) Mattermost channel, and let us know about your experience on Mailtrain.
{% endhint %}